Want to know more?
Here you will find a guide to understanding Index and our services
About Index:
Index is a company specializing in editorial management and publishing services for scientific journal . We offer a comprehensive platform that streamlines the review and editorial workflow of articles, and we provide high-value-added services (copyediting, layout design, indexing , etc.). Our goal is to be the journal 's full-service partner, so that editors, authors, and reviewers can focus on the scientific aspects and delegate the technical and operational management to us.
No, Index is not a traditional publisher. We are a technology and services partner that works closely with the journal , without interfering in its decisions or editorial policy. Editorial control and publishing decisions remain the responsibility of the journal .
No. The copyright of the articles remains with the authors or the responsible publishing institution. Index handles the editorial and technical management, but does not acquire the rights to the content.
No. Index is a Software as a Service (SaaS) that also provides complementary support, copyediting, and typesetting . The journal remains independent and maintains its own identity.
OJS (Open Journal Systems) is an open source software that the journal must install, update and maintain on its own, also managing the server infrastructure and technical support.
Index , on the other hand, is a SaaS solution with maintenance and updates managed by us, simplifying the editorial team's daily work. We also provide high-value-added services ( editorial management , indexing , layout design, etc.) that typically require additional effort in OJS. Thus, with Index you get a constantly updated and improved platform, supported by a team of experts in publishing .
Platform and editorial workflows:
- Importing articles and metadata : We collect manuscript information—files and metadata—from the review platform itself.
- Style review : Our team (or the one designated by the journal journal 's style guidelines .
- Layout : We prepare the PDF, HTML and/or XML versions, ensuring that they meet the technical requirements (assignment of DOIs, normalization of metadata, etc.).
- Validation : The author and editor review the galley proofs. Here they can add comments or request adjustments.
5. Publishing : Once the galley proofs are approved, pagination is assigned and the article is published in the journal . Index handles DOI management and submits files to the databases where the journal , if requested.
Our platform allows authors to upload their manuscripts, assign reviewers, and track comments and corrections. It also records the change history and sends reminders when necessary.
Yes. Our platform hosts the articles on a website tailored to the journal 's branding. This ensures the content is published in a way that is user-friendly for readers, indexes, and search engines.
We generate PDF, HTML (rich text articles), and XML versions (e.g., JATS for PubMed Central or SciELO). This facilitates indexing in multiple databases and repositories.
Indexing and visibility:
Yes, we offer support in preparing documentation and meeting the requirements for applying for and maintaining indexing . We have experience with publications in PubMed Central, Medline, SciELO, DOAJ, Latindex, and others.
We can handle preparing and sending the files (PDF, XML, etc.) to the repositories or platforms required by the journal . The goal is to ensure maximum visibility and accessibility of the articles.
Yes. At Index, we seamlessly integrate with the journal existing team, whether it's the editorial staff or the copy editors. We aim to be a technology partner, providing tools to optimize work and streamline the editorial workflow , without displacing the professionals who already rely on their processes. Our goal is to complement and enhance the editorial flow, so the journal can improve its impact and visibility without disrupting the existing dynamics.
To index a journal in databases like PubMed or Scopus, it's necessary to meet scientific requirements (article quality, publication frequency, peer review , etc.) as well as technical or formal requirements (article format, DOI assignment, metadata, etc.). At Index, we provide the necessary infrastructure and support to ensure that the technical aspects are covered. This allows the editorial team to focus on strengthening the scientific criteria required by the indexes. In this way, the chances of being accepted into the leading databases are optimized, and the journal 's visibility is boosted.
Costs and contracting:
No. journal can contract our services whenever they wish, and there are no penalties if they want to cancel the service. We do not require a minimum number of articles to work with us.
• SaaS Platform : Use of our platform is paid for annually (license).
• Variable services : Copyediting, layout, and publishing are billed according to the volume of pages published. This way, those who publish more pay more, and those who publish less pay less.
Thanks to our advanced platform and proprietary methodology that automates communication, validation, and formatting tasks, we also have digital processes that facilitate typesetting and allow us to offer professional services at a lower cost than a traditional publisher. This frees the editorial team from operational tasks, allowing them to focus on scientific quality.
1. Get in touch with index : A member of our team will help you take the first steps to enable the platform for your journal .
2. Initial setup : We migrate or create the journal on the platform. We have good news: it's easy and quick!
3. Training : We train editors and reviewers to master the tool. We share tutorials in various formats to ensure a successful migration.
4. Editorial Workflow : We started receiving and publishing articles without interrupting the journal .
Technical aspects and support:
We implement regular backups and security protocols to prevent data loss. Our infrastructure is designed to ensure a high level of availability and protection.
We provide technical support during business hours (via email or video calls) and ongoing advice on matters such as indexing , DOIs, or publishing in different formats.
Yes. It is possible to create and manage multiple journal within the same organization, assigning different users and permissions to each journal .
Yes, with Index you can start a new publishing from scratch or migrate an existing journal . Our team guides you through the entire process, from initial setup to editorial workflow design, ensuring your journal is ready for success. We also offer support for importing back issues, historical articles, and users from other systems.